Purpose and Scope

The Aircraft Mechanics Fraternal Association (“AMFA,” “we,” “us,” or “our”) respects the privacy of its members, represented employees, website visitors, employment candidates, and other individuals whose personal information AMFA handles. AMFA is committed to protecting the confidentiality, accuracy, and security of personal information entrusted to it.  In this Privacy Policy, “AMFA” refers to the AMFA National Organization.  

AMFA’s Privacy Policy describes how the union collects, uses, discloses, retains, and safeguards personal information. It also explains how individuals may request access to or correction of their personal information.

This Privacy Policy applies to:

• AMFA’s website at https://www.amfanational.org/ and any other AMFA-operated websites;
• AMFA’s member portal, mobile applications, and other online services;
• AMFA’s membership and representational databases;
• Online and paper forms, membership cards, surveys, and applications;
• Email, telephone, mail, and in-person communications with AMFA;
• Grievance, arbitration, collective-bargaining, and other representational activities;
• AMFA programs, meetings, conventions, elections, training, and events; and
• Employment candidates and AMFA employees/employment candidates, but not AMFA employees, who are covered by a separate employee privacy policy.

This Privacy Policy does not govern websites, applications, or services operated independently by third parties. Individuals should review the privacy policies of third-party services before providing personal information to them.

Meaning of Personal Information and Personal Data

“Personal information” or “personal data” means information that identifies, relates to, describes, or is reasonably capable of being associated or linked with an identifiable individual. It may include factual or subjective information in any recorded or unrecorded form.

Personal Information AMFA Collects

Depending on an individual’s relationship with AMFA and the services involved, AMFA may collect the following categories of personal information.

Identifiers and contact information

• Name;
• Home or mailing address;
• Email address;
• Home, work, or mobile telephone number;
• Date of birth;
• Signature;
• Membership or employee number;
• Username or account identifier; and
• Government-issued identification information.

Membership and employment information

• Employer and work location;
• Bargaining unit, department, craft, class, and job classification;
• Position, duties, qualifications, and work history;
• Seniority and employment status;
• Rates of pay, hours, shifts, and scheduling information;
• Membership status and history;
• Initiation, membership-card, and authorization information;
• Union-office, committee, or representative positions; and
• Information concerning internal union participation.

Financial and transaction information

• Union-dues and assessment records;
• Payment and transaction information;
• Strike-pay eligibility and payment information;
• Expense and reimbursement claims;
• Payment card information; and
• Tax-reporting information.

Representational and legal information

• Grievances, complaints, and requests for representation;
• Disciplinary and investigatory records;
• Witness statements and interview notes;
• Arbitration, mediation, litigation, and administrative-proceeding records;
• Collective-bargaining and contract-administration information;
• Workplace health-and-safety information;
• Information concerning organizing activities;
• Communications with AMFA officers, employees, counsel, and advisers; and
• Other information relevant to AMFA’s legal or representational obligations.

Health, benefits, and accommodation information

• Medical and disability information;
• Accommodation requests and supporting documentation;
• Leave and attendance information;
• Workers’ compensation information; and
• Information necessary to address workplace health, safety, or fitness-for-duty matters.

Communications and submissions

AMFA may collect information provided through:

• Correspondence and requests for assistance;
• Membership applications and updates;
• Surveys and questionnaires;
• Meeting, convention, training, and event registrations;
• Election and voting processes;
• Scholarship, benefit, or program applications;
• Employment applications, résumés, references, and interview materials; and
• Other forms or submissions.

Website and device information

When an individual uses an AMFA website or online service, AMFA may automatically collect:

• Date, time, and duration of a visit;
• Pages viewed and links selected;
• Cookie identifiers; and
• Similar technical or usage information.

Sources of Personal Information

AMFA may obtain personal information:

• Directly from members, represented employees, prospective members, website visitors, employment candidates, and other individuals;
• From employers and their representatives;
• From AMFA officers, representatives, stewards, employees, committees, locals, and affiliates;
• From legal counsel, experts, consultants, investigators, and other professional advisers;
• Through AMFA’s websites, member portal, forms, and information systems;
• From publicly available records; and
• From another person authorized to act for the individual.

Purposes for Processing Personal Information

AMFA may collect, use, disclose, store, analyze, modify, or otherwise process personal information to:

• Establish, administer, and maintain membership records;
• Determine membership, bargaining-unit, seniority, voting, and benefit eligibility;
• Determine rights and obligations under the AMFA Constitution, bylaws, policies, collective bargaining agreements, and applicable law;
• Administer dues, assessments, per-capita payments, reimbursements, and other financial matters;
• Communicate with members and represented employees about workplace, bargaining, governance, election, and membership matters;
• Respond to inquiries and requests for assistance;
• Represent employees in grievances, investigations, disciplinary proceedings, arbitrations, mediations, litigation, and administrative proceedings;
• Administer and enforce collective bargaining agreements;
• Conduct collective bargaining and related member consultations;
• Investigate and resolve grievances, appeals, claims, and workplace complaints;
• Determine eligibility for and administer strike pay, benefits, and other programs;
• Address accommodation, disability, leave, human-rights, and workplace health-and-safety matters;
• Conduct organizing and membership-recruitment activities;
• Administer internal union elections, meetings, conventions, training, and events;
• Conduct member surveys, research, and statistical analysis;
• Develop programs and strategies addressing membership needs;
• Carry out legislative, public-policy, and other advocacy authorized by AMFA’s governing documents;
• Process employment applications and administer AMFA’s employment relationships;
• Operate, secure, maintain, and improve AMFA’s websites, member portal, databases, and information systems;
• Detect, investigate, and prevent fraud, unauthorized access, security incidents, and unlawful or improper activity;
• Conduct audits and satisfy accounting, governance, reporting, and recordkeeping requirements;
• Establish, exercise, or defend legal rights and claims;
• Comply with subpoenas, court orders, regulatory requirements, and other legal obligations; and
• Conduct AMFA’s other lawful activities.

AMFA limits its collection of personal information to information that is adequate, relevant, and reasonably necessary for the identified purposes. Information will not be processed for a purpose that is neither reasonably necessary nor compatible with the purposes disclosed to the individual unless AMFA obtains consent or the processing is otherwise permitted by law.

AMFA’s Representational Authority

AMFA may collect, use, or disclose personal information without individual consent when authorized or required by applicable labor law, a collective bargaining agreement, or another legal obligation. Such circumstances may include activities reasonably necessary for AMFA to discharge its duties as a bargaining representative, administer a collective bargaining agreement, investigate or pursue a grievance, or comply with a lawful demand.

This Privacy Policy does not limit any authority or obligation AMFA possesses under applicable labor law or as an exclusive bargaining representative.

Disclosure of Personal Information

AMFA does not sell or lease personal information or membership lists.

AMFA may disclose personal information, as reasonably necessary and permitted by law, to:

• AMFA officers, representatives, stewards, employees, committees, locals, and affiliates;
• Employers and their representatives;
• Arbitrators, mediators, courts, administrative agencies, election officials, and other tribunals or decision-makers;
• Legal counsel, accountants, auditors, consultants, experts, and investigators;
• Vendors providing hosting, data storage, membership administration, communications, payment processing, document management, mailing, cybersecurity, or other services;
• Government, regulatory, law-enforcement, or other authorities; and
• Other persons at the individual’s direction or with the individual’s consent.

AMFA limits disclosures to information reasonably necessary for an authorized purpose. Service providers are required by contract or other appropriate means to protect personal information, follow AMFA’s instructions, and use information only for authorized purposes.

AMFA officers, representatives, committee members, employees, and volunteers may access personal information only to the extent reasonably necessary to perform their authorized functions.

Cross-Border Processing and Storage

Personal information may be transferred to, stored in, or accessed from Canada, the United States, and any other country in which AMFA of its service providers process information.

Information processed outside an individual’s province, state, or country may be subject to the laws of the jurisdiction where it is processed. Courts, law-enforcement agencies, national-security authorities, or other governmental bodies in that jurisdiction may obtain access to the information when authorized by local law.  AMFA uses contractual, organizational, or other appropriate measures to require service providers to protect personal information.

Cookies and Similar Technologies

AMFA’s website may use cookies, pixels, local storage, analytics tools, and similar technologies to operate the website, authenticate users, remember preferences, understand website activity, maintain security, and improve AMFA’s services.

Targeted Advertising, Sale, and Profiling

AMFA does not process personal data for targeted advertising, sell personal data, or use profiling to make automated decisions that produce legal or similarly significant effects concerning a member.

Do Not Track and Third-Party Online Collection

AMFA does not collect personally identifiable information about users’ online activities over time and across unaffiliated websites and therefore does not respond to browser ‘Do Not Track’ signals.

AMFA does not permit third parties to collect personally identifiable information about users’ online activities over time and across different websites when they use AMFA’s website.

Communications

AMFA may send communications concerning union business, workplace matters, collective bargaining, representation, governance, elections, programs, benefits, training, events, and advocacy.  Any requested opt-out will not prevent AMFA from sending communications necessary to administer membership, provide representation, satisfy legal duties, or address an existing transaction or request.

Retention and Disposal

AMFA retains personal information only as long as reasonably necessary to fulfill the purposes for which it was collected and to satisfy applicable legal, contractual, accounting, labor-relations, grievance-processing, governance, and record-preservation requirements.

Information relating to an ongoing grievance, arbitration, legal proceeding, investigation, or other continuing matter may be retained longer. Legal holds and other legal obligations may also require extended retention.

When personal information is no longer relevant and reasonably necessary, AMFA securely destroys, erases, or anonymizes it unless continued retention is required or permitted by law.

Accuracy and Security

AMFA takes reasonable steps to ensure that personal information is accurate, complete, and current to the extent necessary for the purposes for which it is used. Members and represented employees should notify AMFA of relevant changes to their information.

Administrative, technical, and physical safeguards are maintained according to the sensitivity, amount, format, and storage of the personal information under AMFA’s control. Those safeguards may include:

• Role-based limitations on access;
• Authentication and password controls;
• Secure transmission and storage;
• Physical security for offices and records;
• Confidentiality requirements;
• Personnel training;
• Service-provider review and contractual protections;
• Security monitoring and incident-response procedures; and
• Secure disposal methods.

No method of storage or transmission can guarantee absolute security. AMFA nevertheless reviews and updates its safeguards as reasonably appropriate.

Access and Correction Under Other Applicable Laws

Subject to applicable law, an individual may request:

• Confirmation of whether AMFA holds personal information about the individual;
• Access to that information;
• Information about how AMFA has used it;
• Information about organizations to which it has been disclosed; and
• Correction of information that is inaccurate or incomplete.

Access may be limited or denied when permitted or required by law, including where disclosure would reveal another person’s information, confidential information, legally privileged information, or information AMFA is prohibited from disclosing. If protected information can reasonably be severed, AMFA will provide access to the remainder as required by law.

Privacy and Security Incidents

AMFA will investigate suspected losses of, unauthorized access to, or unauthorized uses or disclosures of personal information. AMFA will notify affected individuals and report an incident to governmental authorities or other organizations when applicable law requires notice or reporting.

Privacy Officer, Questions, and Complaints

AMFA has designated the National Secretary as responsible for overseeing AMFA’s privacy policies and compliance.

Questions, requests, and complaints may be directed to: admin@amfanatl.org

* Reviewed by Legal Counsel September 4, 2026